Work Remotely from South Africa!
Job Title: Executive Assistant
Employment Type: Full Time
Working Hours: Must be flexible - UK and USA Time zones
Salary: R30, 000 per month
Overview:
Our client, who is based in London, is seeking a highly organized and detail-oriented individual to join the group of companies as a full-time Executive Assistant. The ideal candidate will possess strong written communication skills, be highly adaptable, organised and excel in a tech-savvy role. In this role, you'll manage executive schedules, coordinate meetings and travel, handle communication, and assist with key projects. You will play a vital role in ensuring smooth day-to-day operations in a fast-paced, creative environment.
Responsibilities:
● Provide administrative support to the CEO and senior executives, including calendar
management and travel coordination.
● Serve as the main point of contact for internal teams and external partners.
● Assist in organizing meetings, events, and conferences.
● Prepare reports, presentations, and documents for the executive team.
● Manage project deadlines, task prioritization, and logistical support.
● Handle confidential information with discretion.
Administrative Support:
● Manage and prioritise the employer's schedule, appointments, and meetings, ensuring
optimal use of time and resources.
● Coordinate travel arrangements, including booking flights, accommodations, transportation, and itinerary planning.
● Handle correspondence, emails, phone calls, and other communications on behalf of the
employer, responding promptly and professionally.
Executive Assistance:
● Provide executive assistance and support as needed, including running errands, scheduling appointments, and managing household tasks.
● Anticipate the employer's needs and proactively address them, demonstrating a high level
of attentiveness and responsiveness.
● Handle confidential information and sensitive matters with discretion and confidentiality.
Relationship Management:
● Build and maintain positive relationships with stakeholders, including family members,
friends, colleagues, and service providers.
● Serve as a liaison between the employer and external parties, facilitating communication and ensuring smooth interactions.
Organization and Efficiency:
● Implement systems and processes to streamline tasks and improve efficiency in both
personal and professional aspects of the employer's life.
● Maintain accurate records, files, and documentation, ensuring easy access to information
when needed.
● Identify opportunities for optimization and suggest improvements to enhance productivity
and effectiveness.
Flexibility and Adaptability:
● Adapt to changing priorities and unforeseen circumstances, demonstrating flexibility and
problem-solving skills.
● Handle multiple tasks simultaneously and meet deadlines under pressure, without
compromising quality or attention to detail.
● Remain calm and composed in high-pressure situations.
Qualifications and Experience:
● Excellent written communication skills in English, with impeccable grammar and spelling
● Strong attention to detail and high accuracy in task completion
● A bachelor's degree in Business Administration, Office Administration, Management, or a
related field.
● Basic Accounting knowledge.
● Basic knowledge of Trello and Asana.
● Proven experience as an executive assistant or similar role, preferably in a high-profile or
executive environment.
● Excellent organisational and time management skills, with the ability to prioritise tasks
effectively.
● Discretion and confidentiality when handling sensitive information and matters.
● Proficiency in office software and communication tools, and email management systems.
● Proficiency in Excel and Chat GPT.
● Must be familiar with Excel.
● Experience with ‘drag and drop’.
● Skilled in project management.
Personal Attributes:
- Client requires individuals with a good sense of humour.
- Someone ‘thick skinned’ and not easily offended.
- Must have excellent attention to detail.
- Good grammar skills.
- Must be a good coordinator and planner.
- Must be a problem solver.
- Must be resourceful.
R30, 000 per month